Spend Track: Expense Portal
A cloud expense portal for submitting receipts, approving claims and paying reimbursements, with policy checks built in and data flowing straight into your ERP.
Expenses without the spreadsheets
Expense claims handled through spreadsheets, emails and manual approvals are slow and error-prone. Policy breaches slip through, duplicate claims get paid and employees wait weeks for their money.
Spend Track handles the whole process, from snapping a receipt to reimbursement, with accurate data and clear control for finance.
Problems it solves
- Manual errors in expense reports and data entry
- Slow reimbursements
- Policy breaches and fraudulent claims
- Tracking spend in spreadsheets and email
- Little visibility of company spending
Main features
- Receipt capture: mobile OCR reads receipts instantly, so employees type less and make fewer mistakes.
- Approval workflows: approval levels that match your organization, so claims do not get stuck.
- Tracking: every claim is visible from submission to payment, with notifications along the way.
- ERP integration: connects to your accounting software and ERP through APIs, keeping data in sync.
- Policy checks: non-compliant claims are flagged as they are entered.
- Spend analytics: dashboards that show spending patterns and trends.
What you get
- Faster reimbursements
- Simple mobile submission for employees
- Less manual work for finance
- Accurate reporting from integrated data
- Better cost control
- Audit trails and documents in one place, which makes audits easier
Spend Track works on any device, can be configured to your policies and scales from growing companies to large organizations.
Why Spend Track from ITRadiant
Spend Track is designed around how finance teams process claims and close the month.
- Finance process know-how: our consultants implement finance processes in SAP and other ERPs
- Your policies, built in: approval levels, limits and rules are configured to your expense policy
- Clean ERP postings: approved claims post to your ERP without re-entry
- Supported by us: implementation, integration and support from one team
Frequently asked questions
What makes Spend Track different?
Mobile receipt capture, automatic policy checks, configurable approvals and direct ERP integration, in one easy-to-use portal.
How does it help employees?
Submitting a claim takes a few minutes on a phone, approvals are faster and the expense policy is always at hand.
How does it improve visibility of spending?
Reports and dashboards show spending by person, team, category and period, so budgets are easier to manage.
Can it be configured to our policies?
Yes. Expense policies, approval workflows and reports are set up to match how your organization works.
How does it reduce errors and fraud?
Built-in policy checks, duplicate detection, audit trails and required documents catch problems before claims are paid.
Still chasing receipts at month end?
Book a demo and see a claim go from receipt photo to ERP posting in Spend Track.
